HIPAA Compliance for Medical Practices
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HIPAA Compliance for Medical Practices
HIPAA Compliance and HIPAA Risk management Articles, Tips and Updates for Medical Practices and Physicians
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HIPAA Compliance Keeping Medical Records Private 

HIPAA Compliance Keeping Medical Records Private  | HIPAA Compliance for Medical Practices | Scoop.it

HIPAA (the Health Insurance Portability and Accountability Act) became law in 1996 and revolutionized requirements and practices ensuring patient rights, privacy, and security. Instead of laws that were unclear or insufficient in some cases, HIPAAbecame federally mandated and regulated. However, the healthcare businesses that must comply have to navigate complex rules and make sure regulations are being followed. 

Who needs to follow HIPAA?

The first question is, do you need to comply with HIPAA? A “Covered Entity” under HIPAA includes any person or company that provides medical, dental, or other healthcare services that transmit the protected health information (PHI) of patients electronically. That could mean sending prescriptions to pharmacies, bills to insurance companies, or emails to patients. It also includes any vendors that create, transmit, receive or store PHI for a Covered Entity.  These vendors are known as “Business Associates” and include services like EMR/EHR, information technology support, data analytics, health app developers, and in some cases, website hosting companies. Those organizations that interact or send PHI in electronic form must comply with HIPAA.

What steps do I need to take?

If you or your company is a covered entity or a business associate under HIPAA, it is your responsibility to keep protected health information secure following the HIPAA Security Standards and Implementation Specifications.  These include:

·       Developing written privacy policies – or even before this step, become familiar with the laws so that comprehensive privacy and security policies can be developed.

·       Designating a privacy and security officer – no matter how small the organization, these officers must be appointed and are responsible for HIPAA compliance.

·       Annual risk assessments – conduct a risk assessment each year and record findings. Assessments must be documented, accurate, and comprehensive in identifying vulnerabilities and threats to PHI.

·       Developing information assurance policies regarding electronic transmission of communications. This includes email and the use of mobile devices with access to PHI.

·       If you are a covered health care provider, distribute a notice of privacy practices to all new patients.

·       Using Business Associate Agreements with any outside company that will have access to PHI.

·       Developing and implementing steps to take in case of a data breach, including how to determine the timing and extent.

Demonstrating HIPAA compliance

Your organization must be able to provide proof that you and your employees are following the rules outlined by HIPAA. If there is a breach of security and PHI is improperly handled or disclosed, the investigation may determine that a penalty could be assessed or the need to enter into a settlement agreement which will include a required corrective action plan. It is important to understand the burden to demonstrate compliance will the responsibility of the organization to prove. 

You will have to show that your organization has conducted a HIPAA risk assessment, provided annual training for the whole workforce, and have a policy and procedures for protecting PHI in writing.

Technical Dr. Inc.'s insight:
Contact Details :

inquiry@technicaldr.com or 877-910-0004
www.technicaldr.com

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Why Small Medical Practices Struggle with HIPAA Compliance 

Why Small Medical Practices Struggle with HIPAA Compliance  | HIPAA Compliance for Medical Practices | Scoop.it

Over the past couple of years, cybercriminals have increasingly targeted healthcare organizations for the volume of sensitive data they have on file. When stolen, medical records containing personally identifiable information (PII) can be used to create and sell false identities, contributing to high breach costs per record that can shut your clients’ practices down. To prevent this, it’s critical that all impacted organizations maintain HIPAA compliance, have safeguards in place and establish a disaster recovery (DR) plan.

Compliance starts with awareness, but many small practices aren’t aware that they’re falling short in this area. That’s where you come in. You’re in the unique position to help clients take the proper steps towards HIPAA compliance and ensure that all guidelines are being followed. So how can you relay that message in your next MSP sales presentation? To help you get started, we’ve pulled data from NueMD’s 2016 HIPAA Survey. Leverage this chart to show clients and prospects that you are the data security solution they need to stay HIPAA compliant!

 

When presenting this chart in your proposal, use these talking points to illustrate how you can help clients maintain HIPAA compliance:

 

  1. A surprising 60 percent of respondents aren’t even aware of the new HIPAA audits that were launched in phase two. This is a huge problem, especially if you’re part of that 60 percent because you could be fined up to $50,000 per violation for not even knowing you violated HIPAA regulations. To avoid this, rely on us to be your trusted resource. We’re always up-to-date on the current compliance standards, and we can even perform a HIPAA audit that not only assesses whether your practice is compliant, but provides corrective action and possibly uncovers security issues to help you avoid potential data breaches. (Continuum offers a HIPAA Assessment Tool, which allows you to expand your service portfolio, generate additional revenue and most importantly, helps your clients survive an OCR audit.)

  2. While we help you remain HIPAA compliant through proactive and preventative IT management services and support, you also have to be prepared when disaster strikes. Sometimes cyber attacks are successful or data is compromised internally by accident. To mitigate the damage (both to your finances and reputation) and remain HIPAA compliant, you need a comprehensive DR plan. However, as this chart shows, 30 percent of respondents have yet to create a said plan – meaning they could be found in violation of HIPAA law. Rather than assume the same risk with our backup and disaster recovery (BDR) solution and services, we’ll ensure patient data is securely backed-up and easily restorable.

  3. HIPAA compliance is an organization-wide responsibility. You need to ensure that your staff knows how to handle sensitive data and understand the need to secure it. Partner with us to prevent yourself from becoming like the other 42 percent of respondents who do not provide annual compliance training for their employees. We regularly help conduct training courses and seminars with your employees so they can better understand how their behavior impacts data security. With our ongoing education, we help your employees do their part in maintaining HIPAA compliance, explaining best practices when creating login credentials, sending emails, receiving unknown links or seemingly harmless attachments and more. 

  4. With 80 percent of respondents being unconfident that their mobile devices are HIPAA compliant, there’s a clear need to protect those endpoints that have access to patient data. With a service such as mobile device management (MDM), you'll be able to remotely lock down and wipe the device, should it be compromised. MDM is an added security measure that ensures you’re doing all you can to keep sensitive data protected.

Technical Dr. Inc.'s insight:
Contact Details :

inquiry@technicaldr.com or 877-910-0004
www.technicaldr.com

more...
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